Introduction to teams

Think of a team as a place where you can house and organize information.

Separate personal tasks from shared tasks, and give team members a shared space to collaborate.

Warning

It is not currently possible to move projects between teams. We are currently working on implementing this. In the meantime, you can export a project and import it into another team.

Set up a new team

  1. Log in to your Todoist account on https://todoist.com.
  2. Scroll to the bottom in the left-hand menu.
  3. Click Add team.
  4. Enter a team name.
  5. (Optional) Invite members to your team by entering their email addresses.
  6. Click Add.

Note

All users (whether Free or Pro) will be able to create one free team. With an upgrade to our Business plan, you’ll gain the ability to create one additional free team. Note that this limit only applies to team creation; you’ll still be able to join any team you’re invited to separately.

Note

At the moment the option to create a team isn't available on Android and iOS. 

Add someone to your team

    1. Log in to your Todoist account on https://todoist.com.
    2. Open the team you would like to add new members to.
    3. Click the Members icon in the top-right corner.
    4. Click Invite people in the top-right corner.
    5. You now have two options:
      • Invite people via an invite link by clicking Copy link and sending the link to the person you wish to add to your team.
      • Enter the person’s email (it has to be the one they use with their Todoist account) under Invite by email. Then click Send invites in the bottom-right corner.

Note

New collaborators will automatically be added as Members (on the Business plan) or as Admins (on the free plan). There are 3 different types of roles in teams: Admin, Member, and Guest. You can learn more about each role here.

Remove someone from a team

  1. Log in to your Todoist account on https://todoist.com.
  2. Open the team you would like to remove someone from.
  3. Click the Members icon in the top-right corner.
  4. Find the person you wish to remove and click on their role (either Admin, Member or Guest) to the right of their name.
  5. Select Remove from team.

Leave a team

  1. Log in to your Todoist account on https://todoist.com.
  2. Open the team you would like to leave.
  3. Click the Settings icon in the top-right corner.
  4. Below your team name, click General.
  5. Click Leave team.

Delete a team

Warning

When you delete a team, it will immediately and permanently delete all your team data, including all projects, tasks, comments, and files. This cannot be undone. This action affects you and everyone else in the team.
  1. Log in to your Todoist account on https://todoist.com.
  2. Open the team you would like to delete.
  3. Click the Settings icon in the top-right corner.
  4. Below your team name, click General.
  5. Click Delete team.

Warning

Only Admins can delete a team.

Learn more

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